Sr. Maintenance Inventory Coordinator (1st Shift)

THE ROLE:

 

The First Shift Senior Maintenance Inventory Coordinator will work onsite at our state of art Innovation and Manufacturing facility in Lake Forest, CA. Will play a pivotal role in driving operational excellence across our maintenance department. You’ll lead strategic inventory planning, optimize procurement processes, and ensure seamless availability of critical parts and tools. Your expertise will directly impact equipment uptime, cost efficiency, and long-term asset reliability in our innovative facility.

 

 

HOW YOU WOULD CONTRIBUTE:   

 

• Strategic Inventory Oversight: Design and implement inventory control systems to support preventive and reactive maintenance. Lead forecasting efforts to anticipate supply needs and minimize downtime.
• Vendor & Supplier Management: Build and maintain strong relationships with key suppliers. Negotiate contracts, pricing, and delivery terms to maximize value and ensure continuity of supply.
• Cross-Functional Leadership: Serve as the primary liaison between maintenance, procurement, finance, and operations. Influence decision-making and drive alignment across departments.
• Data-Driven Optimization: Analyze inventory trends, usage patterns, and cost data to identify opportunities for improvement. Present actionable insights to leadership.
• Technology & Systems: Oversee the use and configuration of inventory management software. Ensure accurate data entry, reporting, and integration with maintenance planning tools.
• Compliance & Documentation: Maintain detailed records of warranties, service histories, and regulatory documentation. Ensure audit readiness and adherence to internal controls.
• Mentorship & Guidance: Provide informal leadership and support to maintenance staff. Share best practices and contribute to a culture of continuous improvement.
• Emergency Preparedness: Develop contingency plans for critical part shortages and support rapid response during equipment failures or urgent repairs.
• Special Projects: Lead or contribute to facility-wide initiatives related to asset management, cost reduction, and operational efficiency.
•Perform other duties as assigned.

WHAT’S SPECIAL ABOUT THE TEAM:

The maintenance department is responsible for ensuring the proper functioning, safety, and efficiency of all equipment, facilities, and systems within an organization. Our duties often extend to both preventative and corrective actions to minimize downtime, maintain productivity, and enhance the lifespan of assets. We pride ourselves on servicing the facility in a safe and efficient manner. A collaborative team environment and atmosphere that works together to do what is right and to continuously improve the operation. Team takes pride in rising to any challenge and being flexible to adjust to requirements. Recognized numerous times as a top workplace in Orange County. 

 

 

 

SUPERVISORY RESPONSIBILITIES:

•    Direction of temporary or maintenance personnel during cycle counts or full inventories

 

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL: 

 

Skills

• Proficiency in Microsoft Office Suite, especially Excel for data analysis and reporting
• Experience with Oracle systems for procurement workflows
• Experienced in Computerized Maintenance Management Systems (CMMS), preferably e- Maintenance, including configuration and optimization
• In-depth understanding of inventory control systems, cycle counting, and reconciliation processes
• Ability to interpret blueprints, schematics, and technical diagrams for equipment and facility maintenance time
• Strategic problem solver with the ability to prioritize tasks, lead multiple projects, and meet deadlines
• Proven success in vendor management, including negotiation, performance tracking, and relationship building
• Exceptional written and verbal communication skills across all levels of the organization
• Strong interpersonal skills with a track record of building collaborative relationships with internal and external customers
• Ability to collaborate with engineering, accounting, and production teams to align maintenance and inventory goals
• Maintains confidentiality of sensitive company data and proprietary information
• Familiarity with maintenance operations, tools, and equipment 
• Ability to read blueprints, schematics and parts diagrams.
• Ability to audit  inventory stores, reporting discrepancies and investigating variances
• Ability to lift 20 pounds, stand for extended periods of time. May frequently need to kneel, squat or bend.

 

Experience:

• Minimum 4 years’ experience in a maintenance or industrial environment.
• Prior experience in inventory management or inventory control.
• Prior experience in reading blueprints, schematics and parts diagrams.
• Prior experience in auditing inventory, reporting discrepancies and investigating variances

 

Education:

 

• High School Diploma
   

 

PREFERRED QUALIFICATIONS:

 

• Assicates Degree 
• Solid understanding of warehousing operations as it relates to the specific functions of inventory system.
• Experience  working in a cGMP manufacturing facility
• Experience working in a warehouse with material handling equipment and conveyance

 

 

 

• Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers.
• Manual dexterity required.

Moderate: Mostly standing, walking, bending, frequent lifting to Arduous: Heavy lifting, bending, crawling, climbing

 

 

• The office is clean, orderly, properly lighted and ventilated
• Noise levels are considered moderate

 

 

 

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Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability, and an Employee Assistance Program (EAP). Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.